Inventory expiration date tracking works best when the date is part of the lot record rather than a detached reminder. The lot already identifies the received group, item, quantity, location, and status.
Capture the date during receiving
Receiving is the natural time to enter an expiration date because the physical inventory and label are present. The field can remain optional for lots where no date applies.
Keep lots separate
The same item can have several received lots with different dates. Treat each received group as its own record so its lot code, remaining quantity, location, status, and expiration date stay connected.
Review the attention queue regularly
Choose a review interval that matches your inventory. Confirm that the lot still exists, its quantity is current, and its recorded location matches where it is stored. Control My Lots highlights lots expiring within 30 days.
Keep quantity, location, and status current
Record movements and consumption as they happen. Use status when a lot should no longer be treated as ordinary active inventory. The date describes timing; status describes its operational state.
Preserve the activity record
Receiving, movement, consumption, status changes, and corrections remain in lot history. When a value needs correction, include the reason so later review has context.
